Privacy Policy

Privacy Policy for Sound4Tracks

Privacy Policy for Sound4Tracks
Last updated: 2026-7-13

This Privacy Policy explains how Sound4Tracks collects, uses, stores, and protects your personal data, and the rights you have over it. We value your privacy and handle your personal data in line with applicable law, including the EU General Data Protection Regulation (GDPR).

Who We Are
Sound4Tracks ([Hovstadius Gruppen AB]) is the controller responsible for your personal data. We are based in Sweden.
If you have any questions about this policy or how we handle your data, you can contact us at:
Sound4Tracks [Registered address: Drottninggatan 1J - 212 11 Malmo, Sweden] Email: info@sound4tracks.com Website: www.sound4tracks.com

The Personal Data We Collect
Information you give us. When you fill out our contact form, request a quote, download materials, place an order, or contact us in any other way, we collect basic information such as your name, email address, phone number, company name, and any message you choose to provide. If you place an order, we also collect the details needed to process and deliver it. Information we collect automatically. When you visit sound4tracks.com, we and our partners may collect information about your device and how you use the site through cookies and similar technologies, but only where you have given consent. This is explained in full in our Cookie Policy [https://www.sound4tracks.com/The-Company/cookie-policy]. We only collect the information we need for the purposes set out below.

How We Use Your Data and Our Lawful Bases
We use your personal data for the following purposes, each with a lawful basis under the GDPR:
To respond to your enquiries and quotation requests, and to send information you have asked for (such as product details or support). Lawful basis: our legitimate interest in responding to and managing enquiries, and, where relevant, taking steps at your request before entering into a contract. To process, fulfil, and follow up on orders. Lawful basis: performance of a contract with you. To provide analytics and advertising through services such as Google Analytics, Google Ads, the Meta Pixel, and the LinkedIn Insight Tag. Lawful basis: your consent, which you give through our cookie banner and can withdraw at any time. See our Cookie Policy for detail.
To send marketing communications, where you have asked to receive them. Lawful basis: your consent. You can unsubscribe at any time using the link in any marketing message or by contacting us. To improve our services and customer relationships. Lawful basis: our legitimate interest in understanding and improving what we offer.
To meet our legal and accounting obligations. Lawful basis: compliance with a legal obligation.

Cookies and Tracking
We use cookies and similar technologies on our website, including analytics and advertising tools provided by Google, Meta, and LinkedIn. These are only used with your consent, which you can manage at any time. For full details, please see our Cookie Policy https://www.sound4tracks.com/The-Company/cookie-policy/.

Who We Share Your Data With
We do not sell your personal data. We share it only in the following limited circumstances:
Service providers acting on our behalf. We use trusted suppliers to help us run our business, such as website hosting, contact and customer management, email, and IT support. They may only use your data to provide their service to us and must keep it secure. Advertising and analytics partners. Where you have consented to the relevant cookies, services such as Google, Meta, and LinkedIn process information about your visit. This is explained in our Cookie Policy.
Suppliers and delivery partners. Where needed to fulfil an order or arrange delivery, we may share the details required to do so.
Authorities and advisers. We may share data where we are required to by law, or to establish, exercise, or defend legal claims.

International Transfers
Some of our partners, such as Google, Meta, and LinkedIn, may process data outside the EU/EEA. Where this happens, they are required to apply appropriate safeguards, such as the EU-US Data Privacy Framework or Standard Contractual Clauses.

How Long We Keep Your Data
We keep your personal data only for as long as necessary for the purpose it was collected:
Enquiry and quotation data: for as long as needed to handle your request and for a reasonable period afterwards in case you get back in touch.
Customer and order records: for the duration of our relationship and afterwards where we are required to keep them.
Accounting records: for the period required by Swedish accounting law (currently seven years).
Marketing consent: until you withdraw it or unsubscribe.
When we no longer need your data, we securely delete or anonymise it.

How We Protect Your Data
We protect your personal data through appropriate technical and organisational security measures designed to prevent unauthorised access, loss, or misuse.
Your Rights
Under the GDPR, you have the right to:
• access the personal data we hold about you
• have inaccurate data corrected
• have your data deleted
• restrict how we use your data
• object to our use of your data, including for direct marketing
• receive your data in a portable format
• withdraw your consent at any time, where our processing is based on consent
We do not make decisions about you based solely on automated processing.

To exercise any of these rights, please contact us at info@sound4tracks.com.
You also have the right to lodge a complaint with the Swedish data protection authority, Integritetsskyddsmyndigheten (IMY): https://www.imy.se

Changes to This Policy
We may update this policy from time to time. The latest version is always available on our website, and we will update the date at the top when we make changes.

Contact
If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:
Sound4Tracks [Registered address: Drottninggatan 1J - 212 11 Malmo, Sweden] Email: info@sound4tracks.com Website: www.sound4tracks.com